Invoice Counter

Configure invoice numbering format, counters, and auto-reset behavior for sales and purchases.

1 min read

The Invoice Counter tab controls how invoice numbers are generated across MediFlux, the prefix, numbering format, date components, and whether the counter resets periodically. Sales and Purchases have their own independent settings, so you can configure each separately.

Sale Settings and Purchase Settings

At the top of the page, two tabs let you configure invoice numbering separately for Sale Settings and Purchase Settings. Both have the same fields, but changes to one don't affect the other.

Basic Settings

Field	Description
Prefix	Optional starting text for invoice numbers (e.g., INV, PUR, SAL)
Counter Start	The number the counter begins at. Cannot be changed once invoices have been generated
Current Counter	The current counter value, updated automatically as invoices are created (read-only)
Counter Padding	Number of digits used in the counter, from 1–10 (e.g., padding of 5 shows as 00001)

Date Settings

Field	Description
Include Date in Invoice Number	Adds a date component to your invoice numbering
Date Format	DDMMYYYY, MMYYYY, YYYY, or None
Separator	Character used to separate parts of the invoice number (e.g., -, /, _)

Date Format Dropdown
Choose from DDMMYYYY, MMYYYY, YYYY, or None for your invoice numbering.

Auto-Reset Counter

Field	Description
Enable Auto-Reset	Automatically resets the counter back to its start value on a schedule
Reset Period	Daily, Monthly, Yearly, or Never

Reset Period Dropdown
Set the counter to reset Daily, Monthly, Yearly, or Never.

Auto-reset is useful if you want your invoice numbers to restart each year or month (e.g., starting fresh at 001 every January), rather than counting up indefinitely.

Live Preview and Configuration Summary

As you adjust these settings, a Live Preview on the right shows what your next invoice number will look like. Below it, a Configuration Summary shows your current Format, Next Invoice number, and Auto-Reset status at a glance.

Click Save Settings to apply your changes. The button shows how many fields have been modified, and displays No Changes when nothing's been edited.

Live Preview and Configuration Summary
See your next invoice number and current configuration at a glance.

FAQs

What's Next

Your invoice numbering is configured. Start creating bills with your new format.

Add Sale

Create a sale and see your configured invoice number in action.

Add Purchase

Record a purchase with your purchase invoice numbering format.

Bill Templates

Customize how your invoices look alongside the numbering.

Account

Review your store details that appear on every invoice.

Modules

Notifications