Trial Balance

Full view with opening balance, period activity, and closing balance for all ledger accounts.

1 min read

A Trial Balance lists every ledger account in your Chart of Accounts along with its opening balance, total debits, total credits, and closing balance for a given period. It is the checkpoint that tells you whether your books are mathematically correct. If total debits equal total credits, your double-entry bookkeeping is in balance.

In MediFlux, the Trial Balance is generated automatically from all posted journal entries. You do not need to calculate anything manually.

Navigate here from the sidebar: Accounting → Trial Balance.

Trial Balance page showing all account categories with debit and credit totals — Trial Balance overview
All ledger accounts with opening, activity, and closing balances.

Filter and export

Use the controls at the top of the page to control what appears in the report.

Control	What it does
Search ledgers...	Search for a specific account by name
Date range	Select the period for the report. Defaults to the current month. Click to open a calendar picker with quick options
FY 2026-27	Select the financial year. The date range automatically adjusts

Date picker showing calendar with quick filter options — Filter and Export
Search by account name or Filter by dates etc.

Export the Trial Balance

Click Export in the top-right corner to download the report.

Option	What you get
PDF Document	A formatted report suitable for sharing or printing
Excel Sheet	A spreadsheet you can open and analyse further

The export respects the current date range and any search filter you have applied.

Export dropdown showing PDF Document and Excel Sheet options — Export options
Download the trial balance as PDF or Excel.

Below the search and date filters, six cards act as quick filters for each account category. Click any card to show only the accounts that belong to that group.

Card	What it filters
Current Asset	All current asset accounts
Non-Current Asset	All non-current asset accounts
Current Liability	All current liability accounts
Equity	All equity accounts
Revenue	All revenue accounts
Expense	All expense accounts

Each card also shows:

Total debit amount
Total credit amount
Number of ledgers in that category

Click the same card again to clear the filter and return to the full list.

Category filter cards on Trial Balance — Category filter cards
Click a card (for example Non-Current Asset) to filter the table to only that category.

In the example above, the Non-Current Asset card is selected, so the table shows only Fixed Assets and Property/Building.

Total Debits and Total Credits

Two large cards sit below the category cards:

Card	What it shows
Total Debits	The sum of all debit columns across every account in the selected period
Total Credits	The sum of all credit columns across every account in the selected period

These two numbers must be exactly equal. If they match, the trial balance tallies. If they do not match, there is a bookkeeping error that must be resolved.

Accounts table

The main table lists every parent account group. Click the arrow next to any parent to expand it and see its child accounts.

Column	What it means
Ledger	Account name with `Dr` or `Cr` badge. Parent groups can be expanded to reveal children
Type	Color-coded category tag such as `CURRENT ASSET`, `CURRENT LIABILITY`, `EQUITY`, `REVENUE`, or `EXPENSE`
Opening	The account balance at the start of the selected period
Debit	Total amount debited to this account during the period
Credit	Total amount credited to this account during the period
Closing	The account balance at the end of the period

How the closing balance is calculated

Normal balance	Formula
Debit Normal (Assets, Expenses)	`Closing = Opening + Debit − Credit`
Credit Normal (Liabilities, Equity, Revenue)	`Closing = Opening + Credit − Debit`

Example from a live store

Account	Type	Opening	Debit	Credit	Closing	Calculation
Accounts Receivable	CURRENT ASSET	`–`	`₹1,08,589.00`	`₹14,007.69`	`₹94,581.31 Dr`	`0 + 1,08,589.00 − 14,007.69`
Cash & Bank	CURRENT ASSET	`–`	`₹47,83,340.86`	`₹53,053.06`	`₹47,30,287.80 Dr`	`0 + 47,83,340.86 − 53,053.06`
Accounts Payable	CURRENT LIABILITY	`₹41,370.00 Cr`	`₹30,595.47`	`₹2,89,925.10`	`₹3,00,699.63 Cr`	`41,370 + 2,89,925.10 − 30,595.47`
Equity	EQUITY	`–`	`₹10,773.80`	`₹58,43,742.89`	`₹58,32,969.09 Cr`	`0 + 58,43,742.89 − 10,773.80`
Expenses	EXPENSE	`–`	`₹32,218.26`	`₹2,564.67`	`₹29,653.59 Dr`	`0 + 32,218.26 − 2,564.67`
Revenue	REVENUE	`–`	`₹3,035.50`	`₹66,340.48`	`₹63,304.98 Cr`	`0 + 66,340.48 − 3,035.50`

Expanded Trial Balance showing parent and child accounts with all columns — Trial Balance expanded
Parent groups with child accounts and full column breakdown.

In the example above, the Equity parent shows a debit of ₹10,773.80. This comes from debit entries such as Owner's Drawings or Partner Remuneration, which reduce the total equity balance.

Why the trial balance must tally

Every transaction affects at least two accounts, and the total debits always equal the total credits in every journal entry. When you add up all debits and all credits across every account for the period, the two sides must still be equal.

Principle	Explanation
Every transaction is balanced	A sale debits Cash or Accounts Receivable and credits Revenue. A purchase debits Inventory and credits Cash or Accounts Payable. The two sides always match
Contra accounts preserve the balance	When a sale is returned, Revenue is debited and Cash or Accounts Receivable is credited. Both sides still match
The total row proves correctness	If `Total Debits = Total Credits`, every journal entry was posted correctly

What if the totals do not match?

Error	What to check
Missing journal entry	A transaction was recorded in one account but not the other
Wrong amount posted	The debit and credit sides of a journal entry were entered with different amounts
Entry posted twice	The same journal entry was posted twice
Account not initialized	A ledger was used in a transaction but was not properly set up in the Chart of Accounts

MediFlux prevents most of these errors at the source. When you create a journal entry, the system requires that total debits equal total credits before the entry can be saved.

Newly initialized stores

If you have just enabled the Accounting module, your Trial Balance will look simple. Most accounts will show zero opening balances, and only a few accounts will have activity from the initial setup.

In a typical new store:

Current Asset shows activity from Inventory and Tax Assets
Current Liability shows activity from Accounts Payable
Equity shows the balancing figure
Total Debits and Total Credits are equal

As you record sales, purchases, and journal entries, these numbers will grow and more categories will appear.

Common mistakes

Panicking when a category shows both debit and credit

A category like Current Asset showing both green (debit) and red (credit) does not mean your books are wrong. Contra-assets such as Purchase Return and Accumulated Depreciation naturally carry credit balances. Expand the parent group to see which accounts are causing it.

Comparing Trial Balance directly to your bank statement

The Trial Balance includes non-cash accounts like Accounts Receivable and Accounts Payable. It is not a cash report. To reconcile your bank balance, open the Cash & Bank ledger or use the Balance Sheet.

Frequently asked questions

Next steps

General Ledger

Drill down into any account to see its full transaction history.

Balance Sheet

View your assets, liabilities, and equity in a formal financial statement.

Profit and Loss Statement

See your revenue, expenses, and net profit for the period.

Ledgers

Browse and manage your complete Chart of Accounts.