Appointments

Manage patient appointments, share a public booking link, and track appointment status and payments.

1 min read

The Appointments page is where every patient appointment booked with your clinic's doctors is tracked, whether added manually by you or booked by a patient through your public booking link.

Searching and filtering appointments

The search bar lets you search by patient name, phone, or email.

Click Filters to open the Filters panel:

Option	What it does
Doctor	Filter by a specific doctor
Schedule	Filter by a specific schedule
Status	Filter by appointment status
Appointment Date Range	This Week, This Month, Today, or a custom From/To range
Follow-up Date Range	This Week, This Month, Today, or a custom From/To range
Sort By	Sort by Appointment Date, in ascending or descending order

Click Apply Filters to apply, or Reset to clear all filters.

You can also control how many appointments are shown per page, and use the refresh icon to reload the list.

Search bar and Filters
Search appointments by patient details and apply multiple filters

Public Booking Link

Below the search bar, MediFlux gives you a Public Booking Link, a link you can share with patients so they can book appointments themselves, without you needing to add them manually.

Option	What it does
Copy	Copies the booking link
Open Link	Opens the booking link in a new tab
Show QR Code	Displays a scannable QR code version of the link, which can also be downloaded

QR Code view
Scannable QR code that patients can use to book appointments

Adding an appointment

Click + Add Appointment to open a 4-step form:

Add Appointment button
Button to start creating a new appointment

Schedule

Search by doctor name or speciality, or use Filter by Days to narrow doctors down by their available days. Only doctors with a matching schedule are shown, along with their available days and consultation fee.

Date

Select an appointment date from the calendar. Only dates matching the selected doctor's available days can be chosen.

Time

Select an available time slot for the chosen date. Each slot shows its start and end time.

Details

Field	Description
Patient	Search for an existing patient by name or phone (minimum 3 characters), required
Appointment Type	e.g., Consultation
Symptoms	Enter each symptom on a new line
Chief Complaint	Describe the main reason for the visit
Notes	Any additional notes
Consultation Fee	Pulled from the selected schedule
Discount	Discount applied, if any
Final Amount	Calculated after discount
Paid Amount	Amount paid at the time of booking
Payment Method	e.g., Cash

Click Create Appointment to save, or Cancel to discard.

Add Appointment form
4-step form for creating a new appointment with schedule, date, time, and patient details

Appointment cards

Once created, each appointment appears as a card with:

Field	Description
Patient name and phone	The patient the appointment is for
Doctor	The doctor the appointment is with
Date and Time	When the appointment is scheduled
Status	Scheduled, Confirmed, or Cancelled
Payment status	Shows if payment is Partially Paid, along with the remaining amount, and an Add Payment button
Appointment Type	e.g., Routine Checkup

Updating appointment status

Click the status dropdown on any appointment card to change it between Scheduled, Confirmed, and Cancelled.

FAQs

Common Mistake to Avoid

Always check availability before booking

Adding an appointment without checking the doctor's actual availability first can lead to double-bookings. Always go through the Schedule → Date → Time steps rather than assuming a slot is free.

After the appointment

Pending Bookings

Confirm or reject new appointment requests.

Prescriptions

View prescriptions written during this appointment.

Doctors

View the doctor who handled this appointment.

Schedules

Adjust availability if appointments are overbooked.