Bank Accounts

Manage your bank accounts and view current balances.

1 min read

The Bank Accounts page lets you add, manage, and view all bank accounts linked to your pharmacy. Every account you add here automatically creates a ledger under Cash & Bank → Bank Accounts in your Chart of Accounts, so every deposit, withdrawal, and transfer is tracked in your books.

From this page you can view current balances, filter by account type, set a default account for transactions, and reconcile your records against actual bank statements.

Navigate here from the sidebar: Accounting → Bank Accounts.

Bank Accounts page showing a list of bank accounts with balances — Bank Accounts overview
Manage all connected bank accounts, view balances, and access reconciliation tools.

Search and filter

Use the controls at the top to find accounts quickly.

Control	What it does
Search accounts...	Search for a specific bank account by name or account number
All account types	Filter the list by account type: Savings, Current, Fixed Deposit, or Recurring Deposit

Account type filter dropdown — Account type filter
Show only Savings, Current, Fixed Deposit, or Recurring Deposit accounts.

Summary cards

Two cards sit above the table, giving you a quick view of your cash position:

Card	What it shows
In Current	The total balance across all Current accounts
Total Balance	The combined balance across all bank accounts regardless of type

Fixed Deposits and Recurring Deposits are not included in the In Current total because they are not immediately liquid. They are included in Total Balance.

Accounts table

Column	What it means
Account Name	The name you gave the account, plus the bank name and branch below it
Account Type	Tag showing Savings, Current, Fixed Deposit, or Recurring Deposit
Account Number	The bank account number
Balance	The current ledger balance in MediFlux for this account

Click the three-dot menu at the far right of any row to access account actions.

Three-dot menu showing View Details and Set as Default options — Account actions
View details or set the account as the default bank account.

Action	What it does
View Details	Opens the detailed ledger for this bank account, showing every transaction
Set as Default	Makes this the default bank account for new transactions. Only one account can be default at a time

Top action buttons

Four buttons sit in the top-right corner of the page:

Button	What it does
View Rules	Opens the list of existing reconciliation rules
Add Rules	Opens the dialog to create a new reconciliation rule
Reconcile	Opens the Bank Reconciliation screen
Add Bank	Opens the dialog to add a new bank account

Actions Buttons
View , Set Reconciliation rules and add bank.

Add a bank account

Click Add Bank

Click Add Bank in the top-right corner.

Fill in the details

Account Name – A friendly name (e.g. Main Business Account)
Account Number – The full bank account number
Bank Name – The name of the bank
IFSC Code – The Indian Financial System Code for the branch
Branch – The branch name
Account Type – Select Savings, Current, Fixed Deposit, or Recurring Deposit

Set as default (optional)

Check Set as default bank account if this should be the default for new transactions.

Save

Click Add Bank Account.

Add Bank Account dialog — Add Bank Account
Fill in bank details to create a new account.

When you add a bank account, MediFlux automatically creates a corresponding ledger under Cash & Bank → Bank Accounts. You do not need to create the ledger manually.

Reconcile your bank account

Bank reconciliation is the process of comparing the transactions recorded in MediFlux against the transactions shown on your actual bank statement. The goal is to ensure both records agree.

Differences can happen for several reasons:

Reason	Explanation
Pending transactions	A cheque you deposited has not cleared yet, or a payment you made is still processing
Bank fees or interest	The bank charged a fee or credited interest that you have not yet recorded in MediFlux
Errors in recording	A transaction was entered with the wrong amount, wrong date, or posted to the wrong account
Missing transactions	A transaction happened at the bank but was never recorded in MediFlux

Open the Reconciliation screen

Click Reconcile on the Bank Accounts page.

Bank Reconciliation screen — Bank Reconciliation
Match system transactions (left) with imported bank statement (right).

The screen is split into two panels:

Panel	What it shows
System Transactions (left)	All transactions recorded in MediFlux for the selected bank account and period
Import Statement (right)	Where you upload your bank statement file

Before you start

Select the account

Choose the Account from the dropdown at the top.

Select the period

Choose the Period that matches your bank statement.

Download the statement

Download your bank statement from your bank’s website or app and save it as CSV or Excel (XLSX).

Import your bank statement

Choose the file

In the Import Statement panel, click Choose File and select your downloaded statement.

Map the columns

Match the columns in your file to the required fields: Date, Description, Debit, Credit, and Balance.

Import

Click Import to load the statement data.

How matching works

MediFlux attempts to auto-match transactions based on amount, date, and description.

Scenario	What it means	What to do
Appears on both sides	Already recorded in MediFlux and on the bank statement	Confirm the match and mark it reconciled
Only on bank statement	Missing from MediFlux	Create the missing journal entry, then match it
Only in MediFlux	Not yet cleared the bank, or reversed by the bank	Check if it is pending. If it never happened, reverse the entry
Amounts do not match	Same transaction but different amounts	Investigate bank fees, partial payments, or data entry errors

Set up reconciliation rules

Reconciliation rules automatically match recurring transactions so you do not have to do it manually every month.

Click Add Rules

Click Add Rules on the Bank Accounts page.

Fill in the rule

Bank Account – The account this rule applies to
Narration – A keyword or phrase from the bank statement (e.g. “Bank charges”)
Entry Type – Debit or Credit
Amount Type – Exact, Contains, or Any
Amount – Optional. Enter the exact amount if you chose Exact

Save

Click Add Rule.

Add Reconciliation Rule dialog — Add Reconciliation Rule
Automate matching for recurring transactions such as bank fees or EMIs.

Example: If your bank charges a fixed monthly fee of ₹500, create a rule with Narration = “Bank charges”, Entry Type = Debit, Amount Type = Exact, and Amount = 500. MediFlux will auto-match it every month.

Complete the reconciliation

Once all transactions are matched and any discrepancies are resolved, click Complete. MediFlux marks the reconciliation as done for the selected period. The bank account balance in MediFlux now matches your bank statement.

Reconcile your bank accounts at least once a month, ideally when you receive your monthly bank statement.

Common mistakes

Creating duplicate entries during reconciliation

When you see a transaction on your bank statement that is missing from MediFlux, do not create a new journal entry without checking if it already exists under a different description. Use the match function first.

Ignoring small differences

A difference of even a few rupees is usually a bank fee, interest, or rounding error. If you ignore it, your MediFlux balance will drift further from your actual bank balance every month.

Frequently asked questions

Next steps

General Ledger

View the complete transaction history for any bank account ledger.

Ledgers

Browse the Chart of Accounts and see how bank accounts fit into the structure.

Add a Journal Entry

Manually record bank fees, transfers, and other transactions.

Trial Balance

Verify that your bank account balances are reflected correctly in the overall books.

Balance Sheet

Profit & Loss